Design Administrator

Work Base: Exeter, Bristol, or Truro

Working Hours: Full-Time Monday to Friday

Salary: £25,000 - £30,000 (dependent on experience)

About Kensa Group:

At Kensa Group, we are driven by a vision to electrify the transition to sustainable, affordable heating and cooling for all. As the UK’s leading manufacturer and installer of ground source heat pumps, Kensa is pioneering a clean-energy future, connecting people to innovative, fossil-free heating solutions. Supported by a £70 million investment from Octopus Energy and Legal & General Capital, Kensa is accelerating its growth to achieve a goal of 50,000 installations per year by 2030 and help Britain achieve net-zero emissions.

Our mission is clear: to create the best heating and cooling solutions that support a fossil-free world. We believe in making the right choices for people, the planet, and Kensa. Guided by our values, we strive to be the best we can, innovate with purpose, and work as one team to build a future we can all feel proud of.

Why Kensa?

• Impact: Be part of a mission-driven team dedicated to sustainable and affordable heating solutions.
• Innovation: Engage in meaningful projects that contribute directly to the UK’s net-zero carbon targets.
• Values-driven: Work in a supportive, inclusive environment where integrity, respect, and teamwork are valued.

About the Role:

We are searching for a Design Administrator to join our dynamic team. This role is critical to ensuring the successful delivery of domestic and non-domestic projects through meticulous technical, compliance, and administrative support.

As a Design Administrator, you will work at the heart of the design process, overseeing technical compliance, project scheduling, and pre-construction administration. From coordinating specialist surveys to managing key stakeholder communications, you will play a vital role in maintaining high standards across every stage of the design lifecycle.

Your responsibilities will include project onboarding, administration of key documentation, and liaising with internal teams, clients, and subcontractors to deliver seamless, efficient processes. If you thrive in a collaborative environment and have a keen eye for detail, we want to hear from you.

Key Responsibilities:

• Project onboarding and project programming using Microsoft Project.
• Manage client document management systems (DMS) for retrieving and uploading documents.
• Coordinate specialist surveys with internal teams and external subcontractors.
• Administration of mining searches, Coal Authority permissions, and Section 6(3) commencement documents.
• Administer DNO applications and liaise with relevant authorities (Coal Authority, Environment Agency).
• Coordinate requests for information (RFIs).
• Ensure efficient flow of pre-design and pre-construction data.
• Collate and manage all pre-construction requirements for clients and subcontractors.
• Produce monthly reports on design spend and forecast future costs.

Full job description can be found here -> Design Administrator JD - KCL

About You:

We are searching for someone who brings energy, enthusiasm, and precision to every task. Whether it’s coordinating permissions with regulatory bodies or optimising project timelines, the successful candidate will play a critical role in delivering safe, compliant, and high-performing designs for domestic and non-domestic projects.

• Proven experience in Design Coordination, ideally within construction, architecture or similar industries.
• Highly organised and detail-oriented with excellent multitasking abilities.
• Strong team player with exceptional communication skills.
• Confident IT literacy, particularly with Microsoft Office and project management tools.
• Motivated to refine and optimise processes while maintaining a curiosity for researching and mapping pre-construction workflows.
• A proactive approach to problem-solving and stakeholder collaboration.

How will Kensa support you?

• We encourage and support development, including internal and external courses, learning, study, and software, all bespoke to you and your career path.
• Wellbeing: free 24/7 access to an independent and confidential Employee Assistance Programme for you and your immediate family.
• Flexible Working Arrangements: Support for a balanced work-life approach, enabling remote or hybrid work settings.
• 25 days holiday increasing to 30 days (plus bank holidays) for 5+ years’ service.
• Private Health Insurance is available after one year of service.
• Automatic enrolment in our company pension scheme with employer contributions to help you plan for your future.
• Cycle to Work Scheme to help lower your carbon footprint whilst boosting endorphins and your health.
• Team Culture: Join a collaborative and purpose-driven team. Your work will directly support our mission to create sustainable, energy-efficient, and affordable heating and cooling solutions that benefit both people and the planet.

Ready to Apply?

If you’re ready to bring your expertise to Kensa and help drive the UK’s transition to sustainable heating, we’d love to hear from you.

Apply now and become part of our journey towards a cleaner, more sustainable future!